44 Resume Writing Tips

Having a solid and effective resume can greatly improve your chances of landing that dream job. That is beyond discussion. How does one make sure that his resume is top notch and bullet proof, however? There are several websites with tips around the web, but most bring just a handful of them. We wanted to put them all together in a single place, and that is what you will find below: 44 resume writing tips.

resume writing tips

1. Know the purpose of your resume

Some people write a resume as if the purpose of the document was to land a job. As a result they end up with a really long and boring piece that makes them look like desperate job hunters. The objective of your resume is to land an interview, and the interview will land you the job (hopefully!).

2. Back up your qualities and strengths

Instead of creating a long (and boring) list with all your qualities (e.g., disciplined, creative, problem solver) try to connect them with real life and work experiences. In other words, you need to back these qualities and strengths up, else it will appear that you are just trying to inflate things.

3. Make sure to use the right keywords

Most companies (even smaller ones) are already using digital databases to search for candidates. This means that the HR department will run search queries based on specific keywords. Guess what, if your resume doesn’t have the keywords related to the job you are applying for, you will be out even before the game starts.

These keywords will usually be nouns. Check the job description and related job ads for a clue on what the employer might be looking for. You can read more about resume keywords on the article Tapping the Power of Keywords to Enhance Your Resume’s Effectiveness.

4. Use effective titles

Like it or not, employers will usually make a judgment about your resume in 5 seconds. Under this time frame the most important aspect will be the titles that you listed on the resume, so make sure they grab the attention. Try to be as descriptive as possible, giving the employer a good idea about the nature of your past work experiences. For example:

Bad title: Accounting
Good title: Management of A/R and A/P and Recordkeeping

5. Proofread it twice

It would be difficult to emphasize the importance of proofreading your resume. One small typo and your chances of getting hired could slip. Proofreading it once is not enough, so do it twice, three times or as many as necessary. If you don’t know how to proofread effectively, here are 8 tips that you can use, or use a grammar checker.

6. Use bullet points

No employer will have the time (or patience) to read long paragraphs of text. Make sure, therefore, to use bullet points and short sentences to describe your experiences, educational background and professional objectives.

7. Where are you going?

Including professional goals can help you by giving employers an idea of where you are going, and how you want to arrive there. You don’t need to have a special section devoted to your professional objectives, but overall the resume must communicate it. The question of whether or not to highlight your career objectives on the resume is a polemic one among HR managers, so go with your feeling. If you decide to list them, make sure they are not generic.

8. Put the most important information first

This point is valid both to the overall order of your resume, as well as to the individual sections. Most of the times your previous work experience will be the most important part of the resume, so put it at the top. When describing your experiences or skills, list the most important ones first.

9. Attention to the typography

First of all make sure that your fonts are big enough. The smaller you should go is 11 points, but 12 is probably safer. Do not use capital letters all over the place, remember that your goal is to communicate a message as fast and as clearly as possible. Arial and Times are good choices.

10. Do not include “no kidding” information

There are many people that like to include statements like “Available for interview” or “References available upon request.” If you are sending a resume to a company, it should be a given that you are available for an interview and that you will provide references if requested. Just avoid items that will make the employer think “no kidding!”

11. Explain the benefits of your skills

Merely stating that you can do something will not catch the attention of the employer. If you manage to explain how it will benefit his company, and to connect it to tangible results, then you will greatly improve your chances.

12. Avoid negativity

Do not include information that might sound negative in the eyes of the employer. This is valid both to your resume and to interviews. You don’t need to include, for instance, things that you hated about your last company.

13. Achievements instead of responsibilities

Resumes that include a long list of “responsibilities included…” are plain boring, and not efficient in selling yourself. Instead of listing responsibilities, therefore, describe your professional achievements.

14. No pictures

Sure, we know that you are good looking, but unless you are applying for a job where the physical traits are very important (e.g., modeling, acting and so on), and unless the employer specifically requested it, you should avoid attaching your picture to the resume.

15. Use numbers

This tip is a complement to the 13th one. If you are going to describe your past professional achievements, it would be a good idea to make them as solid as possible. Numbers are your friends here. Don’t merely mention that you increased the annual revenues of your division, say that you increased them by $100,000, by 78%, and so on.

16. One resume for each employer

One of the most common mistakes that people make is to create a standard resume and send it to all the job openings that they can find. Sure it will save you time, but it will also greatly decrease the chances of landing an interview (so in reality it could even represent a waste of time). Tailor your resume for each employer. The same point applies to your cover letters.

17. Identify the problems of the employer

A good starting point to tailor your resume for a specific employer is to identify what possible problems he might have at hand. Try to understand the market of the company you are applying for a job, and identify what kind of difficulties they might be going through. After that illustrate on your resume how you and your skills would help to solve those problems.

18. Avoid age discrimination

It is illegal to discriminate people because of their age, but some employers do these considerations nonetheless. Why risk the trouble? Unless specifically requested, do not include your age on your resume.

19. You don’t need to list all your work experiences

If you have job experiences that you are not proud of, or that are not relevant to the current opportunity, you should just omit them. Mentioning that you used to sell hamburgers when you were 17 is probably not going to help you land that executive position.

20. Go with what you got

If you never had any real working experience, just include your summer jobs or volunteer work. If you don’t have a degree yet, mention the title and the estimated date for completion. As long as those points are relevant to the job in question, it does not matter if they are official or not.

21. Sell your fish

Remember that you are trying to sell yourself. As long as you don’t go over the edge, all the marketing efforts that you can put in your resume (in its content, design, delivery method and so on) will give you an advantage over the other candidates.

22. Don’t include irrelevant information

Irrelevant information such as political affiliation, religion and sexual preference will not help you. In fact it might even hurt your chances of landing an interview. Just skip it.

23. Use Mr. and Ms. if appropriate

If you have a gender neutral name like Alex or Ryan make sure to include the Mr. or Ms. prefix, so that employers will not get confused about your gender.

24. No lies, please

Seems like a no brainer, but you would be amused to discover the amount of people that lie in their resumes. Even small lies should be avoided. Apart from being wrong, most HR departments do background checks these days, and if you are buster it might ruin your credibility for good.

25. Keep the salary in mind

The image you will create with your resume must match the salary and responsibility level that you are aiming for.

26. Analyze job ads

You will find plenty of useful information on job ads. Analyze no only the ad that you will be applying for, but also those from companies on the same segment or offering related positions. You should be able to identify what profile they are looking for and how the information should be presented.

27. Get someone else to review your resume

Even if you think you resume is looking kinky, it would be a good idea to get a second and third opinion about it. We usually become blind to our own mistakes or way of reasoning, so another people will be in a good position to evaluate the overall quality of your resume and make appropriate suggestions.

28. One or two pages

The ideal length for a resume is a polemic subject. Most employers and recruiting specialists, however, say that it should contain one or two pages at maximum. Just keep in mind that, provided all the necessary information is there, the shorter your resume, the better.

29. Use action verbs

A very common advice to job seekers is to use action verbs. But what are they? Action verbs are basically verbs that will get noticed more easily, and that will clearly communicate what your experience or achievement were. Examples include managed, coached, enforced and planned. Here you can find a complete list of action verbs divided by skill category.

30. Use a good printer

If you are going to use a paper version of your resume, make sure to use a decent printer. Laser printers usually get the job done. Plain white paper is the preferred one as well.

31. No hobbies

Unless you are 100% sure that some of your hobbies will support you candidacy, avoid mentioning them. I know you are proud of your swimming team, but share it with your friends and not with potential employers.

32. Update your resume regularly

It is a good idea to update your resume on a regular basis. Add all the new information that you think is relevant, as well as courses, training programs and other academic qualifications that you might receive along the way. This is the best way to keep track of everything and to make sure that you will not end up sending an obsolete document to the employer.

33. Mention who you worked with

If you have reported or worked with someone that is well known in your industry, it could be a good idea to mention it on the resume. The same thing applies to presidents and CEOs. If you reported to or worked directly with highly ranked executives, add it to the resume.

34. No scattered information

Your resume must have a clear focus. If would cause a negative impression if you mentioned that one year you were studying drama, and the next you were working as an accountant. Make sure that all the information you will include will work towards a unified image. Employers like decided people.

35. Make the design flow with white space

Do not jam your resume with text. Sure we said that you should make your resume as short and concise as possible, but that refers to the overall amount of information and not to how much text you can pack in a single sheet of paper. White space between the words, lines and paragraphs can improve the legibility of your resume.

36. Lists all your positions

If you have worked a long time for the same company (over 10 years) it could be a good idea to list all the different positions and roles that you had during this time separately. You probably had different responsibilities and developed different skills on each role, so the employer will like to know it.

37. No jargon or slang

It should be common sense, but believe me, it is not. Slang should never be present in a resume. As for technical jargon, do not assume that the employer will know what you are talking about. Even if you are sending your resume to a company in the same segment, the person who will read it for the first time might not have any technical expertise.

38. Careful with sample resume templates

There are many websites that offer free resume templates. While they can help you to get an idea of what you are looking for, do not just copy and paste one of the most used ones. You certainly don’t want to look just like any other candidate, do you?

39. Create an email proof formatting

It is very likely that you will end up sending your resume via email to most companies. Apart from having a Word document ready to go as an attachment, you should also have a text version of your resume that does not look disfigured in the body of the email or in online forms. Attachments might get blocked by spam filters, and many people just prefer having the resume on the body of the email itself.

40. Remove your older work experiences

If you have been working for 20 years or more, there is no need to have 2 pages of your resume listing all your work experiences, starting with the job at the local coffee shop at the age of 17! Most experts agree that the last 15 years of your career are enough.

41. No fancy design details

Do not use a colored background, fancy fonts or images on your resume. Sure, you might think that the little flowers will cheer up the document, but other people might just throw it away at the sight.

42. No pronouns

You resume should not contain the pronouns “I” or “me.” That is how we normally structure sentences, but since your resume is a document about your person, using these pronouns is actually redundant.

43. Don’t forget the basics

The first thing on your resume should be your name. It should be bold and with a larger font than the rest of the text. Make sure that your contact details are clearly listed. Secondly, both the name and contact details should be included on all the pages of the resume (if you have more than one).

44. Consider getting professional help

If you are having a hard time to create your resume, or if you are receiving no response whatsoever from companies, you could consider hiring a professional resume writing service. There are both local and online options are available, and usually the investment will be worth the money.

45. Leverage online tools to write your resume

You can find several tools online that will remove part of the burden and complexity of writing the perfect resume. Some of them will give you a starting template, others will help with the formatting and so on. You can find suggestions for 10 tools and resources on this post.

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92 thoughts on “44 Resume Writing Tips”

  1. Great blog! I only just found you and I will certainly be following your posts and make my colleagues aware as well.

    This is one of the most relevant and succinct resume “how-to” lists I’ve seen. And as a certified resume writer/coach/personal brand strategist with nearly 20 years in the industry, I’ve seen a lot of how-to lists! You’ve really distilled resume best-practices for your readers.

    As a follow-on, I’d like to share a trend we’re seeing now — what I’ve coined as the “BlackBerry effect” for resumes (perhaps one could call it the “Twitter-effect” as well). Information is being received and digested in ever smaller bites and attention spans are shrinking as multi-tasking and mobile messaging grow. Resumes need to work in this environment.

    To capture attention in all this “noise,” resumes must follow suit, be easily readable on mobile devices (or by harried multi-tasking execs, recruiters, and HR folks) and speak of only what is necessary to communicate value to the target.

    In this new brand of resume, impact counts far more than “responsible for” (always did) but now it is even more important than most accomplishments. Decide the biggest thing you’ve done in each position and what it meant short- and long-term. Then support it with critical accomplishments (dollarized, of course) and be done with it.

    Bottom-line for the resume-writing public? If you don’t have a value prop (impact statement) that will fit on Twitter (140 characters) you’re not ready to write your resume! Clarity is power.

  2. Number 18 mentions that you should only include your age if it is requested. They should never ask your age!!! There are many questions that are, by law, forbid from being asked by a potential employer. Here is a sample list:

  3. Having interviewed a few fellow IT workers, I’m amazed at how many pages I’ve received in their resumes. People who have worked in IT the same or less years as I can’t limit their experience to just 2 pages max. Why would I want to scroll through 7-8 pages, sometimes more, to find out what I’m going to ask anyway during an interview.

    Be concise. Be honest. Be balanced (not too cocky, not too humble)

  4. Just a few comments:

    17: I would not go out on a limb and identify problems the company might be having. You might be pointing out problems out to someone who is reviewing your resome, that someone being responsible for the problems. Don’t volunteer this kind of information.

    28. Yes, do keep it short. I’ve had resumes that were submitted in fat three-ring binders listing everything the person did that was job related including all training taken for all jobs (copies of certificates included). Anal!

    Basically you want to keep it short (absolutely no more than two pages) and keep your opinions to yourself. Opinions on resumes grease the way to the trash bin. If you are called for an oral interview don’t volunteer your opinion on problems you perceive unless you are clearly asked. If you’re asked whether there’s something you’d like to add (this as the interview is nearing the end) be optimistic and do not see problems that you think you can fix.

    If you’rer asked to lunch, don’t drink. Even if the prospective employer does. It’s a test.

  5. I appreciate the valuable information outlined here, and I know that it is useful, but I think the entire “resume system” is broken. What we really need to know is how to get past the gate-keepers.

    My husband spent three months job hunting. Only two companies out of two dozen bothered to acknowledge receiving his resume, and they were all (at the companies’ request) email submissions. How hard is it to auto-respond to an emailed resume?

    Every resume was tailored for each company. A “professional” told him that the human resources employees who look at resumes spend about 15 seconds on each one. They don’t read them; they don’t care. They despise the entire process.

    So how do you get past HR and to the person who needs a new employee in the department and is forced to rely on HR?

  6. This may help Deborah who wrote above here.

    HR may look at hundreds of apps for a position. In a sense they are automatons when it comes to analyzing (looking at) a resume.

    HR may have written the recruitment doc. or at least trimmed it to its satisfaction.

    When HR looks at an app. they will also have the ad or position description right in front of them. they will constantly refer to it. If they don’t see what they have written they are not inclined to read it with any fervor.

    Trick here is to mirror what they have written. Use their words up front to catch their eye and expand. Focus on what they have written and say it (write it) again adding what you need to. Repeat what HR says at least once or twice or even more-but don’t be obnoxious.

    Bottom line here is “make it easy” for the HR people to hold and read your resume. they may have it in hand and they will be thinking “Where does this fit into what we have written?”

    Key words, key words, and brevity. Mirror the ad. Make it easy for the reader. Remember, this is work for somone else. They want to forward a resume for consideration that they have been able see straight off meets their criteria.

    And a note: Resumes are not vetted at this point. but do be honest. Be stark, mirror the ad, two pages and a very brief cover will be well received.

    HR deals with minimums. Minimally acceptable resumes will be passed on to the office hiring. Then that office will begin the process all over again. It wiil need to sort through and evaluate resumes. But you only needed to write the resume once.

    Mirror, add meat, be brief and good luck.

    (Forgive any typos, etc.-watching the election returns.)

  7. Tom Paine—thank you for the information. I appreciate that you took the time to write more. Deborah H.

  8. Great post – and really good tips – you really covered all the bases. I agree with Deb’s comments above about information needing to be digested in smaller and smaller bites. Basically, in today’s world, a resume needs to tell a potential employer just a few things:

    1) who you are (Name, contact info, etc)
    2) what you can do (skills/experience/responsibilities)
    3) prove it (achievements / contributions – quantified whenever possible)

    Your story has to be concise, powerful, keyword rich and intriguing enough that whoever is reading it is compelled to pick up the phone – or Twitter you to find out more.

  9. Remember when you said to read, and re-read?

    Step 26.
    Add a t to no.

    You will find plenty of useful information on job ads. Analyze no only the ad that you will be applying for, but also those from companies on the same segment or offering related positions. You should be able to identify what profile they are looking for and how the information should be presented.

    E. L. Strauch
    276 Thorndale Avenue
    Elk Grove Village, IL 60007
    (847) 228-7269

  10. You covered all the bases well! I was looking for a way to encourage kids, years away from needing a resume, to think in ways that will help them focus on the career they want and to present themselves in a fashion that will allow them to get the jobs they need for that career. Sounds like pretty grown up stuff for 4th grade to 8th graders at a career fair, but in my opinion it’s pretty late to start thinking in these terms as a junior or senior in high school.

  11. As a resume writer with an organizational development and human resources background, I have designed and implemented candidate selection processes for many corporations and have some insight to offer.

    To help you get past the ‘gate keeper’ you have to keep in mind that in 80% of companies the initial ‘gate keeper’ before Human Resources is an electronic resume software screening program.

    It helps to know how these work. That is why key words are so important, and really knowing how to research those key words goes beyond the job description to the company and understanding their culture and where they are in the business cycle as well. It takes HOMEWORK!

    Once you have this information, along with the job posting, you also must understand how the key words are ranked within the system. For example, industry and job specific key words are ranked higher and more powerful than general key words.

    An example of this could be: Quality Improvement is used across many industries, it is necessary, but perhaps not as effective as six sigma black belt for process improvement.

    The successful and appropriate use of keywords combines several elements. I have written an e-book which reveals this information and incorporates it with all of the other necessary elements to writing a resume that gets past the electronic gate keeper if you desire further information. (just click on my name to access it).

    Or if you have other resume related questions you can post them on my new blog at AskTheResumeCoach.

    Here’s to your Success,
    Dominique Koukol

  12. Rightly said friend.. All concepts of writing a proper resume without making mistake covered, one thing one must add is common sense to make a perfect resume with all the above tips..

  13. Thank you I am going to send this to my son and get him to read especially number 10. That has always been a sore spot when every I look at his resume. The others are great tips too.

  14. What about the other noun/pronouns (name; he, she)? I just read a resume written in the third-person, and thought it quite an odd delivery. I literally couldn’t get past the usage to realize the potential of the candidate.

  15. Very good article, very comprehensive!

    Particularly, the points about avoiding negativity and about updating your information are very good. Being negative just makes your new potential employer wonder if *you* were the problem at the last job, and simply copying and pasting your resume will either tell the interviewer that you didn’t care enough to redo the entire thing and freshen it up, or you’ll simply be lost in the pile. The action verbs and being able to sell yourself was also an excellent point.

    There are more tips particularly focused to writing a resume in this economy here—

    –at Job.com, if anyone reading is looking or knows someone who’s looking for employment. The site has a lot of article on related points, and you can just read through, or you can sign-up and post your resume on their site (it’s free and there’s no subscription or download; nothing like that). I hope it helps!

  16. These tips are very useful. To get your resume just right and have a second set of eyes look at submit it to proficientpaper.com for as low as $3.50 per page.
    Our staff of professional editors will:
    1. Ensure that your resume uses active voice and uses the most powerful and accurate active verbs.
    2. Proofread your Resume for errors in grammar, spelling, punctuation, and adherence to English usage rules.
    3. Make suggestions on arrangement of your Resume, and highlight your best achievements.
    4. Cut out excessive words, phrases, or sections that clutter the Resume.

  17. Very helpful hints. I had a business and now looking for a job in this bad economy. Found a job listing for a job I would really like to get close to home and that I have skill for. Your tips were very helpful

  18. This information is helpful. now i need to know how to write a autobiography about myself. my penmanship is so bad i’m ashamed of my own writing.

  19. Thanks for the interesting post. This sounds like a great start-up idea. A lot of these companies online don’t give the best quality. I look forward to reading more from you in the

  20. Thank you. I am trying to do a resume workshop for the students in my school and I found this very helpful.

  21. Great points there! Also, you should include to not put an “cutesy” or whatever email address on your resume.. such as “Hottie10@—.com

    use a professional looking email address.. trust me.. it makes a huge difference.. one look at “Playa69@—.com and your resume is tossed in the trashed without employers even looking at it. They assume you aren’t grown up enough or serious for the position.

  22. Dear friends
    Before 2004 I worked in the banking field as credit department manager.This hapenned before I imigrate in US.
    Since 2004 I am working as a truck driver.I would like to get back in the office.Any suggestions in writing my resume?

  23. Thanks for the tips. I am sure I will be able to use some of them. Just want to point out however, there is a typo in #27

    “so another people will be in a good position to evaluate the overall quality of your resume and make appropriate suggestions”

  24. I really appreciate this blog on resume writing! It is useful to so many audiences at so many different stages in their careers. You have done a great job at summarizing the best tips for resume writers. They are easy to understand and very insightful, yet include things that most of us would neglect to think of. This list is creative and comprehensive. I found it very helpful with tweaking my own resume, and it offers advice for anyone hoping to stand out! With the competitive economy, I believe that this post is especially intriguing. Thank you for sharing your tips.

  25. As to keeping off hobbies – bad idea! Don’t list a hobby if it take space away from more relevant info or throws you onto a second page, but listing a couple key personal interests has done me well. Did listing them prevent me from getting interviews? I suppose I’ll never know. But once I got to the interview, my one line of personal interests almost always helped me and I credit the conversations that flowed from that section as instrumental in the jobs I’ve landed.

    When I was graduating college, a very successful uncle sat me down and helped me prepare for my first professional interview. His most important advice was that employers were not going to hire my GPA, my achievements, or the activities I was involved in. For me to get a job, they’d have to hire me. And that meant that employers – in addition to looking for the most technically qualified candidate – were looking to see if I was somebody that would fit in, be fun to work with, and contribute to the culture in a positive manner.

    So about midway through any interview, I usually get a question along the lines of “so where do you like to hike?” or “do you play guitar in a band or just for fun?” And either of those questions lets me put on a hat that’s different from aggressive litigator – I get to show the interviewer fun guy story teller with an enriching life. I believe my most important jobs were landed partly because of those conversations.

  26. my resume would be crap with these suggestions:

    Job history:
    volunteer work

    professional goals:
    Pharmacy technology

  27. I work in the Workforce Development Industry and I find this tool to be very helpful for our customers. We have a great percentage on Monolingual customers and I would like to know if you have this article in Spanish?

  28. May I draw your attention to 2 typos I found? One in #9, when talking about fonts, the smallEST you should go…. And the second on in #24, I’m pretty sure that should say if you are BUSTED, not buster. But otherwise, great tips. I saw a couple things that I wouldn’t have thought about doing, so thanks!

  29. well the thing is when you see a little exspectation on the left side of the contraditional partusenter part of the constatioional parts it will be the same as the tarmanativesomal

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